I started using a particular pattern of behavior while processing my email, and I took it a step further so now I hardly have any email in my inbox when I check. Basically, I filter messages that are not time sensitive, but are still things I want to read, I forward them to a Trello board, and then delete them.
These messages are from Amazon, Kickstarter, my hosting companies, my Congress person, or my backup script messages, for instance. They are things that I need to be aware of, and can process once every day or so, but I don’t want sitting in my inbox where it will contribute to my cognitive fatigue.
Part of my workflow is to use the Trello Android app to put the cards created into their own columns or boards, so I can then act on them if needed. Most days my inbox only has a couple messages that aren’t captured in this way. Neato!
Now, on the other hand, this is horrible, because Trello is a closed service that can’t be trusted. And I don’t, because I don’t use it for anything that if it went away tomorrow, or leaked all my infos, I would be in trouble. It is a stopgap solution until I’ve setup until something better comes along.
One configuration I set up that could have worked really well was Kanboard, which has inbound email integrations (among others). It allows me to forward email from my address, but it doesn’t jibe with direct forwarding, because it authenticates with the user’s email address, which is never mine, so meh.
A project I’ve been keeping my eye on is Wekan (formerly LibreBoard), which seems like a candidate to get inbound email parsing at some point. That would be really great for me.